Easy Writing & Its Purpose
Easy Writing
Key Elements of Easy Writing
1. Prioritize Clarity
- Write for your reader, not yourself. Begin with your main point, then dive deeper.
- Restrict each paragraph to one idea, and keep them short.
2. Keep Sentences Short & Simple
- Aim for 15–20 words per sentence or even fewer when possible.
- Use a mix of sentence lengths to maintain flow avoid monotony.
3. Use Plain, Everyday Language
- Favor common, easy to understand words. Replace jargon or complex terms with simpler alternatives or briefly define them when necessary.
4. Write Actively
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Choose active voice over passive; it’s more direct and engaging.
Passive: “The article was edited by me.”
Active: “I edited the article.”
5. Use Lists & Headings
- Break information using bullets, numbered lists, and clear headings this makes content easier to skim and understand.
6. Format for Readability
- Incorporate lots of white space, consistent spacing, and readable fonts like Arial or Times New Roman (14–16 pt if printed).
- Organize content with logical structure and visual spacing.
7. Edit Ruthlessly
- Cut unnecessary words and eliminate fluff.
- Proofread carefully and consider having someone else review it too.
Quick Checklist for Easy Writing
- Principle
- Tip
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Main Message
First Begin with your point, then explain
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Short & Simple
Keep sentences 15–20 words; average paragraph = 3–4 sent.
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Common Language
Use everyday words; define any technical terms.
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Active Voice
Use “I did…” instead of “It was done by me.”
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Headings & Lists
Structure text with clear headings and bullet points
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Clean Formatting
Use readable fonts, spacing, and logical layout
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Trim & Revise
Remove fluff, proofread, and revisit for clarity